Timesheets and other documents
When completing your timesheet with your hours, please round down times to the nearest quarter hour. You will only be paid for the hours you work, time spent travelling to the client’s premises, lunch breaks and other rest breaks will not be included. You must indicate the hours you work each day as well as the total hours per week on your timesheet. Your fully completed timesheet need to be with us by 10am the latest on the Monday following each week of your assignment and must to be agreed and signed by your line Manager (please remember to include the full company details, dates and job title of your assignment).
If you have any problems getting your timesheet to us on time call the office on 020 8332 2622.
In case of emergency we will accept an emailed or faxed timesheets but please remember to send us the original as we need this for our files. Blank timesheets are available from our offices or you can download a copy here.
Providing your timesheet is with us on time, you will be paid directly into your bank on the Friday following the week you have worked. Payslips will be emailed to you, so please ensure we have your correct email address.
Terms of Engagement will be sent to you and need to be signed and returned to us before the start of your assignment.
Please make sure we have your completed BACs form and National Insurance number. You must also provide us with your most current P45, if no current P45 or any special tax status. Please ask us for a P46 to complete otherwise basic rate tax will be deducted from your pay. Download a P46 here.
How holiday pay works:
Regulations implement an accrual system during the first year of employment
Leave will accrue during the first year of employment at the rate of one-twelfth of the annual entitlement per month worked (which is four weeks per year), rounded up to the nearest half day.
Entitlement will be calculated on the average numbers of hours worked over a 12-week period prior to you taking any leave.
The finer points:
Our holiday year is 1st October to 30th September
You must give at least 1 week’s notice in writing prior to any holiday entitlement being taken.
No holiday may be carried over from one year to the next.
Public Holidays – if you do not work on a public holiday you will not be paid unless you submit a written request to take it as part of your leave entitlement.
There is no payment in lieu of holiday entitlement, unless you are leaving employment with Harris Jones.